Welcome to electronic invoicing for HH Global

HH Global has partnered with Tungsten Network to provide a simpler way for suppliers to submit invoices

Supporting you every step of the way

Using over a decade’s worth of experience, we have drawn together an extensive set of frequently asked questions (FAQ) and documents to help you every step of the way

Guide de création de factures

For English versions of the guide click here

Guide standard de la facture électronique du fournisseur

For English versions of the guide click here

Guía de creación de facturas

For English versions of the guide click here

Handleiding voor het maken van facturen

For English versions of the guide click here

Supplier E-Invoice Standard Guide

For English versions of the guide click here

Handbuch zur Rechnungserstellung

Für die englische Version des Leitfadens klicken Sie hier

Supplier E-Invoice Standard Guide

Für die englische Version des Leitfadens klicken Sie hier

Registration Questions

    Why should I use Tungsten Network to send my invoices?

    Shortly, this will be the primary way that HH Global accepts delivery of supplier invoices.

    What do I have to do to send electronic invoices via the Tungsten Network?

    To start using the Tungsten Network, all you need to do is register now, using the Registration Key or TN Number given to you by your customer. Then follow the customer guidelines found here.

    Is registering on the Tungsten portal equivalent to joining Tungsten Network?

    Yes, part of the registration process is that you have to accept required standard terms and conditions given. Once you do it, the expectation from HH Global is that you will stop submitting paper invoices (rejected if still received) and submit all invoices via Tungsten.

    Will I need to sign an agreement with Tungsten Network?

    Depending on the solution selected, you will either sign a specific agreement with Tungsten or be required to accept the standard terms and conditions presented.

    Do I need to install any software?

    No. Additional software or hardware is NOT required. You only need a connection to the internet to send e-invoices via Tungsten Network.

    What are the minimum system requirements for using Tungsten Network?

    The minimum operating system requirements are: Microsoft Windows 98 Second Edition, Linux or Mac OS 9.2*.

    Minimum browser requirements are: Version 9 of Internet Explorer and the latest versions of Firefox, Chrome, Safari and Opera.

    Can I send invoice data directly from my billing system?

    You can send invoices directly from your billing system in any format you choose. To do this you will need to become an Integrated Solution Supplier on the Tungsten Network.
    Please email [email protected] to begin registration.

    Will electronic invoicing be a requirement for new tenders and new suppliers?

    Yes. As of 2020 use of Tungsten e-invoicing will become a formal vendor selection criteria employed by HH Global. Although this will not necessarily lead to an immediate disqualification of non-compliant vendors, our expectation is that such suppliers will, over time, inevitably find themselves at a disadvantage.

General Questions

    Who is Tungsten Network?

    Tungsten Network provides electronic invoicing, analytics, and workflow solutions to companies around the globe. For more information about our products and services please visit our website.

    What are the benefits from using Tungsten Network?

    • Secure and guaranteed invoice delivery, no more invoices getting lost in the post
    • It will take less time to process your invoices
    • No more delays due to missing information, landing on the wrong desk or manual intervention
    • ANY-TO-ANY DATA FORMATTING Technology – there is no need for additional software or hardware
    • Higher processing transparency and better cash flow management due to 24/7 access and reporting
    • VAT compliant, regardless of where invoices are sent or received from
    • Easy and cost efficient to send invoices – at any time

    Why doesn't HH Global pay the Integrated Solution fees?

    HH Global provides free of charge e-invoicing via the Web Form solution as part of its Vendor Services Offering.
    HH Global does not cover the cost for the Integrated Solution as this solution is more cost effective to most businesses where invoice volumes are high.
    In addition to the financial savings, you will also receive the advantages of immediate invoice submission, invoice delivery confirmation, and 24/7 invoice status and reporting capability.

    Will HH Global make payments using Tungsten?

    Tungsten Network is not a payment platform. HH Global will continue to use their current payment method.

    Do I need to install any software?

    The Tungsten Solutions do not require any software or hardware installations to submit invoices.

    How do I add an attachment to my invoice?

    • As HH Global allows attachments, go to ‘Invoicing’ and select ‘Invoices pending attachments’
    • Find your invoice by adding the invoice number to the search field or sort the ‘Invoices awaiting attachments’ table by the various column headings
    • Check the allowed file types in the ‘Upload’ column
    • Click ‘Select’ to add the file(s) you want to attach on your computer
    • You can see your attachments in the ‘Attachment count’ column
    • You need to release your invoices with attachments to alert us that they are ready to be processed, tick the boxes by the relevant invoices and click the ‘Release’ button
    • You are limited to a maximum of 3 attachments per invoice and these must be in a tiff format
    • If you have an invoice pending attachments then you will have 24 hours to add the attachments before the invoice is automatically sent

    Once I have received the RTT (Ready to Transact) notification from Tungsten can I still submit paper invoices?

    No, the expectation from HH Global is that once you receive this notification you should start submitting all invoices through Tungsten and no further paper invoices should be sent (rejected if still received). This is to prevent any possible duplication.

    Can I send two invoices with the same invoice number?

    No, this is to prevent duplicate invoices. The system itself does not allow entering the same number twice.

    Can I send an invoice with an earlier invoice date than today's date?

    Any invoice for HHG EMEA and HHG APAC entities that is backdated more than 7 days before the date of submission will not be accepted. This validation rule has been added so that both our organisations can take full advantage of the early payment schemes open to us.

    When I enter multiple PO numbers at the header level my invoices fail submission. So where should I enter this information?

    Please enter only one PO in “PO field” on invoice header. Please enter other POs in the body of the invoice – each PO on each related line, e.g.:

    • Line 1: first PO, description of the related delivery/service/goods
    • Line 2: second PO, description of the related delivery/service/goods
    • Line 3: third PO, description of the related delivery/service/goods

    Does the "Accepted" status on Tungsten Network portal mean that my invoice has been accepted for payment by Upfield?

    No, to get an accurate status of your submitted invoices you should view the Invoice Status updates on your Tungsten portal account.

    When using Invoice Status with Tungsten, what type of invoice status updates will I receive on the Tungsten portal?

    • Sent: Your invoice is waiting to be validated by Tungsten system
    • Accepted: Your invoice passed Tungsten validation – invoice not yet received by HH Global AP Department
    • Failed: Your invoice did not pass Tungsten validation – please check most common mistakes before raising a ticket (e.g. PO range)
    • Delivered: Your invoice is ready to be transmitted to HH Global AP Department
    • Received: Your invoice was entered to HH Global AP Department’s system – it will be validated for correctness and processed
    • Rejected: Your invoice did not pass HH Global AP Department’s validation and was rejected – you will receive rejection information from HH Global EMAIL.
    • Approved: Your invoice was posted
    • Paid: Your invoice was paid
    • Exception: Your invoice is under HH Global’s investigation – you may be contacted for correction / Credit Note

    Who is in charge to provide a supplementary access Tungsten login details for other users?

    When a supplier or Buyer registers to the Tungsten portal they have to nominate an administrator, the details of the administrator can be located by clicking on “My Account” and then by clicking on “My Profile” the details will appear at the bottom of the screen.

    It is the administrator that can add new users and amend access rights.

    Why doesn't Tungsten accept my invoice number when creating an invoice?

    Tungsten remembers all invoice numbers sent by you to HH Global. This protects both you and HH Global from sending duplicates. Therefore your invoice should always have a unique number, for example 1/2013 and 1/2014 will be accepted.

    What countries require notifications?

    Czech Republic
    New Zealand
    South Africa

    Why are my POs not found on the Tungsten Network portal?

    1. Your PO was created within last 24 hours. The system is scheduled to copy all new POs once a day and then to transmit it to TUNGSTEN during the night. There is no live relationship between SRM and TUNGSTEN therefore all PO copies appear on TUNGSTEN supplier profiles 24 hours later.
    2. There is a real mapping issue. In this case contact TUNGSTEN support to get it fixed and connect your company to the right entity.

    How much does it cost to send e-invoices?

    HH Global provides free of charge e-invoicing via the Web Form solution as part of its Vendor Services Offering.
    HH Global does not cover the cost for the Integrated Solution, please refer to the pricing model.

    How secure is sending invoices via the Web Form?

    Access to the Tungsten service, including the Web Form, requires three credential authorizations. In addition, each session is protected by industry standard 128 bit SSL encryption using Class 3 Server Certificates from Verisign. Once your invoice is created it is stored in the secure archive where it is protected by the latest security measures which are tested daily.

    This means only authorized users can connect to the site and that once connected, all communications are private and data is completely secure.

    Can Tungsten work with staff that speak other languages?

    The business between you and your customer will continue in the same language. You should continue to send invoices in them same language you normally use.

    If you require support, please raise a ticket via the Tungsten Network portal.

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