Welcome to electronic invoicing for Nestlé
Nestlé has partnered with Tungsten Network to provide a simpler way for suppliers to submit invoices.
Nestlé has partnered with Tungsten Network to offer PO Convert to Web Form suppliers who supply to Nestlé entities.
Scroll down to see which entities are and are not in scope.
What is PO Convert?
PO Convert allows portal users to easily review, accept, and then convert purchase orders into e-invoices at the click of a button.
The benefits of PO Convert for you:
No re-keying of PO information to the invoice crea
No data entry errors
One-click converts a PO to an invoice
100% first-time match rate of PO to invoice
Fewer exceptions & higher validation match
Increase in on-time payment
What does this mean for me?
- From the Go Live date in the below table, any new POs raised by Nestlé will be available to view within the Tungsten Network Portal with the ability to automatically convert those POs to invoices with one click.
- POs will show on the portal within 2-5 days from the Go Live date in the below table.
- It is important to note that historical POs will not be available to view in the portal and invoices will still need to be raised via the Web Form.
- Any rejection on the Tungsten portal does not trigger any automatic message to Nestlé. The supplier should inform Nestlé directly.
- Nestlé will also continue to email POs directly to you.
Learn how to use PO Convert
Watch the PO Convert tutorial video or download the user guide here.
Why is Nestlé implementing PO Services?
As part of Nestlé’s ongoing commitment to improving efficiency and supplier experience, the roll-out of PO Convert will speed up the sending and receiving of POs and invoices; ultimately, ensuring timely payment on goods delivered.
Our key objective of PO Services is to:
Make e-invoicing faster and easier for our suppliers by eliminating data entry, that takes time, can be error-prone, which causes delays and invoice rejections.
Nestlé entities – scope and PO go-live dates:
For information about the Nestlé legal entities making POs available for you to invoice via Tungsten Network, please consult the file on the below link.
FAQs: PO Convert
- If you have a PDF PO, you should be able to see it in the portal.
- If Nestlé has ordered goods/services from you, and you do not have a PDF PO, please contact your Nestlé customer.
I have a PDF PO from Nestlé, but I cannot see this PO on the Tungsten Portal. What should I do?
Firstly, check your PO or Nestlé customer entity is in scope with this project above. Assuming your PO is in scope, please check the portal again in a few hours. If you still cannot see your PO, please contact Tungsten Support by submitting a ticket at the bottom of this page.
If your Nestlé customer is not in scope, please continue to send invoices in the normal way.
I have just registered for Tungsten Network, will PO convert work straightway?
For Nestlé suppliers, POs will start to appear on the portal between 2-5 working days from the Go Live date in the above table. Please continue to check the ‘My POs’ section of the portal. If you are expecting a PO but after 5 days you still cannot see the PO on the portal, please contact Tungsten Support. If you can see a PO on the portal, you will be able to use the convert functionality.
How will I know when a PO is available for PO Convert on the Tungsten portal?
As shown in the help video and PDF guide, you can check the ‘My POs’ section of your Tungsten portal account. Additionally, if you would like to receive email notifications when a new PO is showing on your account, please contact Tungsten Support who can help set this up.
What if I don’t have a PO from Nestlé?
Nestlé’s policy is to issue a PDF PO to suppliers when goods or services are required. From the Go Live date in the above table onwards, these POs will also be available on the Tungsten portal for PO Convert.
I never receive POs from Nestlé. Can I use PO Convert?
No, you can only use PO convert if an eligible Nestlé PO has been raised. Please encourage your Nestlé customer to raise POs in the future so that you can take full advantage of PO Convert. In the meantime, please raise an invoice via the Tungsten Web Form in the usual way. Click ‘Create Invoice.’
Do I need to change the PO details?
No. PO Convert is specifically designed so that key information from the PO is pre-populated on the invoice, so you do not have to spend time keying it in! (These fields include PO number, description, quantity, unit of measure).
Can I add an attachment to my invoice when using PO Convert?
Yes, you can. Nestlé is happy to accept attachments that do not exceed 5MB. If you need help, please contact Tungsten Support.
What if I make a partial delivery to Nestlé?
Tungsten PO Convert allows you to adjust the invoice quantities to match your partial delivery to Nestlé.
In the event of partial shipments, suppliers can use PO Convert multiple times for a single PO.
The Tungsten portal provides simple tracking of any previous invoices generated via PO Convert – this means you can be sure about remaining quantities to invoice.
I need help – who can I contact?
Please ensure you have followed the tutorials, watched the videos, and read the Frequently Asked Questions. Also, please do not forget which entities are in scope.
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